Last edited: April 2021
AvantGarde Search AS (org. Nr. 911 711 389) is responsible for processing your personal data. We comply with current European and Norwegian privacy legislation to ensure that your personal information is processed in a secure manner.
AvantGarde Search AS, Youngstorget 4, 0181 Oslo
Tlf: 900 66 946
The data we collect.
AvantGarde Searc will collect certain personal data about you within the area of the services we offer. Our services concern recruitment, therefor the data we collect are the following:
CV information such as name, telephone number, e-mail address, date of birth, address, picture, education and working experience that can identify a person.
Interview information such as name, workplace, other information that a person might give and quotes that can identify a person.
Personality testing. If requested from our customers regarding recruitment to a given position, our candidates will be requested to take a personality test.
Personal data registered by search such as name, telephone number, workplace, current position, education and previous experience.
Personal data of our clients such as name, telephone number, e-mail address and company.
The purpose for processing your personal data
AvantGarde Search is a recruitment company and process personal data from candidate’s CV’s and interviews and also from search. Our purpose in processing your personal data is to promote you for a given position, either a current one or one in the near future.
For clients we collect and process their data in order to fulfill our obligations to the customer, which is to recruit candidates for their company. We use their data as contact information to stay in touch and update them.
Necessary for the performance: Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering a contract.
Legitimate interest: Legitimate interest can also be considered as the legal basis for processing candidates’ personal data, as we do not collect consent when a person sends us their personal data outside of our recruitment platforms.
Consent: If we wish to keep your data longer than the standard time for a potential future recruitment, we will ask for your consent. Then your information will be stored with us for 3 years.
Internal security measures
To ensure appropriate security and confidentiality of personal data, we have strengthened our internal infrastructure and use administrative, physical and technical security measures.
Who we share your personal data with.
Access to your personal data will be as limited as possible. We therefore only share them with those necessary for the recruitment. This includes individuals internally in AvantGarde Search and individuals in the company you are being considered for a position. Your personal data will not be shared with outside companies or individuals who are not necessary for the recruitment without having obtained the consent of the candidate first. The candidate will then know who receives their data.
Our data processors
We use the platforms Teamtailor, Homerun, Bamboohr or Finn.no in our recruitments. They all have built-in GDPR systems and are secure.
Privacy and search
If we store someone’s personal data without their knowledge, they will be informed when one of three cases occurs for the first time:
- No later than one month from the time you registered the information.
- In the first case you contact the candidate.
- The first time you give the candidate’s personal information to another recipient.
Deleting of personal data
We delete all personal data of our candidates such as CV’s, interviews and personality tests 6 months after the finished recruitment. The 6 months is because of our guaranty with clients to do a recruitment process again if the chosen candidate quits after 6 months. In collaboration with clients, the following is included in the contract: They shall delete all personal data of the obsolete candidates after the end of recruitment and also not share the data with any other parties. If we wish to save your data for longer, we will personally ask for your consent. If given, we will store them for another 3 years.
Current privacy laws have given you certain rights when your personal information is processed. Below is a brief description of these. The rights you have may vary, depending on the basis on which we process your personal data.
Right of access: Involves asking about the purpose of, and how we process the information about you, and what information we have stored.
Correct information: If the personal information we hold about you is incorrect or incomplete, you can request for your data to be updated or corrected.
Deletion: If you do not want us to store your personal data in our systems, you generally have the right to have them deleted. However, conditions may mean that deletion cannot be performed, in which case we will give you specific information about this.
Restriction: In some cases, you may request that the processing of your personal data be restricted. In that case, your personal information may be stored but not used for anything.
Data portability: You are entitled to receive personal information you have provided to us in a simple, machine-readable format. You can also have this information transferred directly to another data controller if technically possible. This right applies to information that is processed in an automated / digital way and only includes information you have given us, for example by CV registration.
Complaint: If you have quests about how we have processed your personal information, you can contact us. If you want to complain, you can contact our privacy representative who will follow up the case. You also have the opportunity to complain to the Norwegian Data Protection Authority if you believe that our processing of your personal data is in violation of the law.
Consent: When the treatment is based on consent, you can withdraw the consent at any time.